Get Your Festival Off The Ground Successfully
Managing The Perfect Music Festival - A1 Star Tributes
There are few things in life that can get a group of people so hyped like a music festival (just think of Glastonbury for example). Indeed, just thinking about the atmosphere, the music, the different personalities all coming together to enjoy some good tunes, it's why these productions exist in the first place. If you find yourself in charge of hosting such an event, it's best to be prepared, because there are a lot of variables and services involved in live event management that need to be considered. Here are some basic tips for organising music festivals.
Sort Out The Technical Equipment
Seeing as this is a music festival, you'll want to spend some time on getting hold of good quality equipment together. These will include amps, speakers, mixer boards, cables and a whole bunch of other things to get the sound all the way across.
The quality of the sound is very important, so make this a priority. Musical groups will typically have a lot of their own equipment, but if you're the host then you'll need to back them up.
The best way to go about choosing equipment is to look at the venue. Festivals usually take place outdoors, which means bigger speakers. Without walls to navigate the sound, it's going to be tougher achieving good quality.
Plan Out Space
When thinking about events management, It's critical that you consider the maximum and minimum space. And establishing how big the festival is going to be would be a good start. First of all, how many stages do you want to use? Now compare it to the max amount of people that can be accommodated. Is there still enough space for the performers to get ready and for the vendors to set up shop? What about backstage and VIP (if applicable) areas?
Just like with the equipment, you want to plan out space carefully. Even though it takes place outdoors, it can still feel claustrophobic for everyone involved. And once you know the maximum number, you'll know how many tickets should be made available.
Do You Need Permits?
This is not something you want to overlook because it can stop a festival dead in its tracks. For example, if the festival takes place in a public area, you need to get the necessary permit from the applicable authorities. If the festival is held on private property, the owner of the property should provide approval.
Wherever you plan on holding the music festival, make sure you won't have police showing up and ruining the mood.
Facilities And Security
The next question you have to ask yourself is how long the festival is going to last? Will it only be for one day? Or will it run a week? What does this mean for the manager, team and services I need to put in place?
If the music festival is going to run for more than a day, and people might be sleeping over, it's important to have the necessary facilities around. Even though everyone will be in a casual and careless mood, they'll want to keep things sanitary and clean.
The same goes for the security issue. People want to know there is somebody nearby, trained for a panic situation. Whether it's breaking up a fight, or just making sure everyone is safe, you don't want to slack with security. Remember, a festival draws a big crowd and things can easily lose control.
Establish The Entrance Requirements
Unless you have somebody funding the event, you'll have to recoup the money you spend on organising the music festival. If this is something you want to make a profit from, then pay particular attention to the entrance fees.
For the most part stamps and wristbands are provided at the entrance. This makes it easier for people who might need to leave the area at some point, to come back without hassle. Just make sure it's not something that can be faked easily.
Setting up the stage for every band takes time, which means people will be standing around and waiting. Once again, if this is a business venture, consider adding other performances and attractions to the mix. As mentioned earlier, rent out a few vendor spots and keep the people happy during the down times.
There's no disputing that you'll need to book several artists for the festival. Even if every show goes on for an hour, it means you'll need at least five or six of them to fill the day.
This is your opportunity to use local talent because they won't cost nearly as much to book, and they typically have small followings that will attend the festival. Get one or two big names to highlight the show, and simply give exposure to the great performers around you.
No matter who you are, you're not going to plan a festival overnight and even if you do, it probably will fall flat on its face. Take your time and go through the details!
If It All Seems Too Daunting
As a music festival management company, we are experts in organising these events whatever the shape or size. If you'd like us to take care of your event or even just get some advice, why not get in touch - we're certain we'll be able to help.